The Background Buzz Insider
February 24, 2010

Do You Have a Cell Phone Policy That Will Reduce Safety, Liabilities and Legal Issues?

Just because cell phones have taken over the way we communicate doesn’t mean they have to take over your business. Here's some advice on how to institute a policy to protect your company from disruptive and legally-damaging behavior that can cost your business lots of money.

- Camera Use: Most mobile devices today come equipped with cameras, and your policy should strictly define where and how they should be used – if at all. For example, consider restricting your employees from taking their phones to the restroom, says Hyman, recalling a client of his who sued her employer after she was sent inappropriate pictures of a manager in the restroom.

You also want to reduce the chances of any confidential or propriety information from ending up in an employee’s phone – and later in a competitor’s hands. You can do this by expressly forbidding mobile devices in the research and development department, for example, or in the vicinity of private documents or financial activity.

- Public Conversations: Regulations that ban the sharing of proprietary information should apply the same for verbal exchanges, via personal and company-owned phones. “You want to put some confidentiality rules in place,” says Flynn. “Business conversations should be held in private – not in an elevator or airport.”

- Talking and Texting While Driving: Many states, such as New York and Washington, have strict laws that completely ban the use of hand-held mobile devices while operating a vehicle. Even if your state doesn’t have such legislation, your policy should completely prohibit drivers from using cell phones during work hours– especially in company-owned transportation. In the event of an accident, an injured party will likely sue the company – not the employee, explains Hyman. “If I’m an employer, I can say, ‘No, you can’t do this while you’re working, therefore I’m not responsible,” he says. This should also apply to operating heavy machinery.

- Harassment: Don’t forget to include guidelines from your workplace harassment policy. State that employees should immediately report to management if they feel harassed through texts or e-mails sent from another’s cell phone. “Any workplace technology has really made it so much easier for employees to harass each other,” says Hyman. “It used to be where you would go up to somebody and ask somebody on a date and they’d say yes or no”

For More Information and To Read The Entire Article Go To:


This eDirect Mail Campaign is sponsored by Tazworks.

Disclaimer Statement: All information presented is for information purposes only and is not intended to provide professional or legal advice regarding actions to take in any situation. Advertisements are presented for information and marketing purposes only. The views expressed by advertisers are exclusively their own and should not be construed to represent the views of The National Institute for Prevention of Workplace Violence, Inc. in any way. Also The National Institute for Prevention of Workplace Violence, Inc. makes no representations for any products or services that are promoted and accepts no responsibility for any actions or consequences that occur as a result of any purchases from advertisers.